What is an RFQ? Request for Quotation Explained
An RFQ (Request for Quotation) is a document buyers send to suppliers when they know exactly what they want and need price quotes. Use it when your specs are clear and you just need suppliers to quote on the same basis so you can compare.
Free download: 2-page sample RFQ (PDF)
The filled bottle example, formatted as suppliers receive it. No account needed.
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The filled bottle example as PDF — the exact structure suppliers receive.
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RFQ vs RFP: what’s the difference?
RFQ — Request for Quotation
You know exactly what you want. You ask suppliers for prices on fixed specs. Best when specs are clear and you just need to compare costs.
RFP — Request for Proposal
You know the problem but not the solution. You ask suppliers to propose materials, designs, or processes. Best when you need expert input before deciding.
When to use an RFQ instead of an RFP
- You have clear specs, dimensions, materials, and quantity already defined.
- You want suppliers to quote prices on the same basis for easy comparison.
- You’re ready to place an order and just need the best price.
- You’re sourcing a repeat product where specs never change.
How to create an RFQ in minutes
1. Describe your product
Product name, materials, dimensions, colors, quantity, and price-break tiers.
2. Add commercial terms
Packaging, quality (AQL), certifications, Incoterms, payment terms, and lead time.
3. Preview free
RFQly drafts a bilingual EN + 中文 RFQ with specs, QC, and supplier response checklist.
4. Unlock for €9
Download the PDF and email it to suppliers. One-time payment, no subscription.
What you get in every RFQ
- ✓ RFQ title + buyer requirements
- ✓ Product specs, materials & quantity
- ✓ Packaging, branding & labeling
- ✓ Quality control (AQL) + inspections
- ✓ Certifications: CE, FDA, LFGB & more
- ✓ Shipping, Incoterms (FOB/EXW) & payment
- ✓ Lead time + sample requirements
- ✓ Supplier response checklist + Mandarin version