What is an RFP? Request for Proposal Explained
An RFP (Request for Proposal) is a document buyers send to suppliers when they want proposals — not just prices. Use it when you need suppliers to recommend materials, designs, or processes instead of quoting on fixed specs.
Free download: 2-page sample RFP (PDF)
The filled bottle example, formatted as suppliers receive it. No account needed.
Get the free sample RFQ (PDF)
The filled bottle example as PDF — the exact structure suppliers receive.
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RFP vs RFQ: what’s the difference?
RFQ — Request for Quotation
You know exactly what you want. You ask suppliers for prices on fixed specs. Best when specs are clear and you just need to compare costs.
RFP — Request for Proposal
You know the problem but not the solution. You ask suppliers to propose materials, designs, or processes. Best when you need expert input before deciding.
When to use an RFP instead of an RFQ
- You need the supplier to recommend materials, dimensions, or manufacturing process.
- You’re sourcing a new product category and don’t know the specs yet.
- You want suppliers to propose QC standards, packaging, or Incoterms.
- You’re comparing technical approaches, not just prices.
How to create an RFP in minutes
1. Describe your project
Product, materials, dimensions, colors, first order plus annual estimate, and price-break tiers.
2. Add scope of work
Scope of work, technical requirements, quality standards, packaging, and certifications.
3. Preview free
RFQly drafts a bilingual EN + 中文 RFP with scope of work, specs, QC, and supplier response checklist.
4. Unlock for €9
Download the PDF and email it to suppliers. One-time payment, no subscription.
What you get in every RFP
- ✓ RFP title + buyer requirements
- ✓ Scope of work & technical specs
- ✓ Packaging, branding & labeling
- ✓ Quality control (AQL) + inspections
- ✓ Certifications: CE, FDA, LFGB & more
- ✓ Shipping, Incoterms (FOB/EXW) & payment
- ✓ Lead time + sample requirements
- ✓ Supplier response checklist + Mandarin version