What is an RFI? Request for Information Explained
An RFI (Request for Information) is a document buyers send to suppliers when they need information before deciding what to buy. Use it to gather specs, capabilities, and pricing expectations from suppliers before sending an RFQ or RFP.
Free download: 2-page sample RFI (PDF)
The filled example, formatted as suppliers receive it. No account needed.
Get the free sample RFQ (PDF)
The filled bottle example as PDF — the exact structure suppliers receive.
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RFI vs RFQ vs RFP: what’s the difference?
| Document | Use when | Supplier answers |
|---|---|---|
| RFI | You know what you need but not who can supply it | Company info, capabilities, certifications, general pricing |
| RFQ | You know exactly what you want (specs, quantity) | Unit prices, MOQ, lead time, payment terms |
| RFP | You need suppliers to propose solutions | Proposed design, materials, timeline, cost |
When to use an RFI instead of an RFQ
- You’re exploring new suppliers or product categories and don’t know who can help.
- You need to understand what’s possible before writing detailed specs.
- You want to shortlist suppliers before sending a detailed RFQ or RFP.
How to create an RFI in minutes
1. Describe what you need
Product category, materials, quantity estimate, target market, and any known requirements.
2. Ask for supplier info
Company background, certifications, production capacity, quality standards, and references.
3. Preview free
RFQly drafts a bilingual EN + 中文 RFI with scope of work, specs, and supplier response checklist.
4. Unlock for €9
Download the PDF and email it to suppliers. One-time payment, no subscription.
What you get in every RFI
- ✓ RFI title + buyer requirements
- ✓ Scope of information requested
- ✓ Supplier company profile & certifications
- ✓ Production capacity & lead time
- ✓ Quality standards & QC process
- ✓ Pricing expectations & payment terms
- ✓ Supplier response checklist + Mandarin version