RFQ vs RFP: Difference & When to Use Each
Not sure whether you need an RFQ or an RFP? Both are documents you send to suppliers, but they serve different purposes. Use this guide to pick the right one, then generate it free on RFQly.
Free download: RFQ & RFP sample (PDF)
Filled examples of both documents, formatted as suppliers receive them.
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The filled bottle example as PDF — the exact structure suppliers receive.
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Side-by-side comparison
| Aspect | RFQ — Quotation | RFP — Proposal |
|---|---|---|
| You know | Exactly what you want (specs, quantity, materials) | The problem, but not the solution |
| Suppliers provide | Prices on fixed specs | Proposed solutions, materials, processes |
| Best for | Comparing prices on known specs | Comparing technical approaches |
| When to use | Specs are clear, ready to order | Need expert input before deciding |
| Output | Unit prices, MOQ, lead time | Proposed solution, timeline, cost estimate |
Quick decision guide
Use RFQ when:
- You know exact materials, dimensions, quantity
- You want prices on the same basis for all suppliers
- You’re ready to place an order
Use RFP when:
- You need suppliers to recommend materials or process
- You’re sourcing a new product category
- You want technical proposals, not just prices
Generate yours in minutes
1. Describe your product or project
Product name, materials, dimensions, quantity, and target price.
2. Pick RFQ or RFP
Choose whether you need price quotes (RFQ) or solution proposals (RFP).
3. Preview free
RFQly drafts a bilingual EN + 中文 document with specs, QC, and supplier checklist.
4. Unlock for €9
Download the PDF and email it to suppliers. One-time payment, no subscription.