RFQ vs RFI: Difference & When to Use Each
Not sure whether you need an RFQ or an RFI? Both are documents you send to suppliers, but they serve different purposes. Use this guide to pick the right one, then generate it free on RFQly.
Free download: RFQ & RFI sample (PDF)
Filled examples of both documents, formatted as suppliers receive them.
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The filled bottle example as PDF — the exact structure suppliers receive.
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Side-by-side comparison
| Aspect | RFQ — Quotation | RFI — Information |
|---|---|---|
| You know | Exactly what you want (specs, quantity, materials) | What you need, but not who can supply it |
| Suppliers provide | Prices on fixed specs | Company info, capabilities, certifications |
| Best for | Comparing prices on known specs | Finding capable suppliers before quoting |
| When to use | Specs are clear, ready to order | Exploring suppliers, new product category |
| Output | Unit prices, MOQ, lead time | Company profile, capabilities, general pricing |
Quick decision guide
Use RFQ when:
- You know exact materials, dimensions, quantity
- You want prices on the same basis for all suppliers
- You’re ready to place an order
Use RFI when:
- You need to find capable suppliers first
- You’re sourcing a new product category
- You want supplier info before sending an RFQ
Generate yours in minutes
1. Describe your product or project
Product name, materials, dimensions, quantity, and target price.
2. Pick RFQ or RFI
Choose whether you need price quotes (RFQ) or supplier information (RFI).
3. Preview free
RFQly drafts a bilingual EN + 中文 document with specs, QC, and supplier checklist.
4. Unlock for €9
Download the PDF and email it to suppliers. One-time payment, no subscription.