RFQ Checklist: Fill-In Template for Supplier Quotes
Use this checklist to ensure every RFQ you send covers the same ground. Every supplier replies with the same data points, which makes comparison trivial.
RFQ Fill-In Checklist
| # | Section | Fill in |
|---|---|---|
| 1 | Title + buyer intro | Product, company type, market, contact |
| 2 | Specifications | Materials, dimensions, colors, artwork |
| 3 | Quantity + MOQ | First order, annual est., price-break tiers |
| 4 | Packaging | Retail box, barcodes, carton, pallet |
| 5 | Quality | AQL levels, tests, inspection rights |
| 6 | Certifications | CE / FDA / LFGB — who pays for testing |
| 7 | Shipping | EXW + FOB quotes, port, CIF/DDP optional |
| 8 | Payment + lead time | 30/70, samples, tooling, mass lead time |
| 9 | Response format | Price tiers, tooling, lead time, validity |
| 10 | Mandarin summary | Short 中文 version for engineering |
How to use it: Copy this table into a spreadsheet or print it, fill one line per row, and send it to every supplier. Replies missing rows get one follow-up asking for the missing numbers.
Need the full structured RFQ instead? Describe your product once and get a bilingual (EN + 中文) RFQ with specs, QC, Incoterms, and a response table in under two minutes — preview is free, unlock for €9.